Trello vs Notion
Last updated: 2026-08-18
Simple Kanban vs workspace OS — which is better for personal organisation? — pricing, features, and our verdict.
Feature Comparison
| Feature | popular Trello | best Notion |
|---|---|---|
| Price from | $0/mo (Free) | $0/mo (Free) |
| Free trial | Free plan available (10 boards, unlimited cards) | Free plan available (unlimited pages for individuals) |
| Best for | Simple Kanban project management | All-in-one workspace for notes, docs, and projects |
| Free plan | 10 boards, unlimited cards | Unlimited pages (individuals) |
| Starting paid price | $5/user/mo (Standard), $10/user/mo (Premium) | $10/user/mo (Plus), $18/user/mo (Business) |
| Views | Board (Kanban), Table, Calendar, Map | — |
| Automation | Butler (built-in no-code automation) | — |
| Power-Ups | 100+ integrations | — |
| Checklists | ✓ | — |
| Labels | ✓ | — |
| API access | ✓ | ✓ |
| Integrations | Slack, Google Drive, Zapier | Zapier, Slack, Google Drive, and more |
| Support | Community (Free), Email (Paid) | Email (paid), Community (free) |
| Page builder | — | Block-based editor |
| Databases | — | Multiple view types (table, board, calendar, gallery) |
| Collaboration | — | Real-time editing, comments, mentions |
| AI | — | Notion AI ($10/mo add-on) |
| Templates | — | Thousands of community templates |
Trello Pros & Cons
Pros
- Simplest Kanban interface — boards, lists, cards
- Free plan covers small teams (10 boards, unlimited cards)
- Easy to learn — no training required
- Good mobile app
- Power-Ups extend functionality (integrations, automation)
Cons
- Very limited for complex projects — no Gantt, timelines, or dependencies
- Free plan limited to 10 boards and 1 Power-Up per board
- No built-in time tracking or reporting
- Not suitable for teams > 20 people
- Can become cluttered with large card counts
Notion Pros & Cons
Pros
- Most flexible workspace tool — notes, databases, kanban boards, wikis, calendars in one app
- Generous free plan for individuals (unlimited pages, blocks)
- Block-based editor allows mixing text, images, databases, embeds freely
- Strong team collaboration with real-time editing and comments
- Template gallery with thousands of community templates
- AI assistant (Notion AI) for writing, summarising, and brainstorming
Cons
- Can feel overwhelming — lots of setup required for optimal use
- No offline mode — requires internet connection
- Page loading can be slow in large workspaces
- Free plan limits file uploads to 5MB per file
- Learning curve for database and relation features
Final Verdict
Both Trello and Notion are solid choices in the Project Management space. The right pick depends on your budget, team size, and specific feature needs. We recommend trying both via their free plans or trials before committing.
Our pick: Notion
Frequently Asked Questions
Which is better for small businesses: Trello or Notion?
For small businesses, the better choice depends on your budget and specific needs. Notion generally offers better value for money, while Trello has more advanced features for growing teams.
Do Trello and Notion offer free trials?
Yes, both platforms offer ways to try before buying. Free plan available (10 boards, unlimited cards) offers a trial, and Free plan available (unlimited pages for individuals) also offers a trial. We recommend trying both before committing.
Can I switch from Trello to Notion (or vice versa)?
Yes, most platforms offer data export tools. Contact lists, settings, and historical data can usually be migrated, though some manual setup will be required. Check each platform's migration documentation before switching.